Run It or Cancel It? The Class Minimum Calculator

You teach the 6 a.m. class for four people because cancelling feels worse than losing money. Here's the number where it stops being a feeling.

A member's visit is not free and it is not the drop-in price either. Blend the two, count what the class costs whoever shows up, and the minimum is arithmetic: the sample class breaks even at 4.8 heads, so the minimum is 5. Today's average of nine nets $61. The owner's current minimum of three loses $26 every time it runs — and the four small classes on the schedule cost $2,280 a year.

A head, honestly. Drop-ins at the drop-in price, members at their monthly fee divided by the visits they actually make, less the towel and the card fee.

The class. Instructor, room, supplies — the cost whoever shows up. Break-even, the whole-number minimum, profit at today's average, full, and at the minimum you run it at now.

Every attendance, three to full. Profit and Status at nine levels, so the minimum is a row on a table, not an argument with the instructor.

The dashboard grades it — attendance against break-even, profit per class, utilization, value per head, instructor and room cost against revenue, your minimum against the one that pays, small classes on the schedule — HEALTHY, WATCH or ALERT, with a chart. One portrait page, before the next schedule goes up.

Built for

Yoga, pilates and barre studios · group fitness · dance schools · martial arts · climbing gyms · art and cooking studios · anyone who runs a class and wonders whether to.

What you get

One .xlsx file, four tabs, instant download. Excel, Google Sheets, Apple Numbers, LibreOffice. No macros, no add-ins, no subscription. A realistic sample is loaded so you see every color of the grading before you type over it. Copy the workbook per class type.