Price the Room: Workshop, Class & Event Pricing Calculator

Most workshop prices are set by feel — what a competitor charges, what seems fair, what a full room would make. Then the room fills to 60%, which is what rooms actually do, and the day teaches for free. This calculator prices the room you will actually fill.

How it works

Enter your costs — venue, marketing, materials per person, and your own prep and delivery hours at an honest rate (the line every workshop budget leaves out). Add capacity, your intended price, and your realistic fill rate from the last three events you ran. It returns:

• Break-even seats at your price — and what fill rate that demands
• Profit at your realistic fill, with your own wage already paid
• The price that hits your profit target at the turnout you'll really get
• A 9×7 profit grid — every price against every fill rate, so you can see that $20 more at 60% full routinely beats your current price at 80%
• Repeat-run economics — the first run pays the prep; the repeats are where the profit lives, priced per run and per year
• No-show and early-bird arithmetic, and three levers that beat cutting the price

Built for

Craft and art workshop hosts · fitness and yoga studios · trainers and consultants running paid sessions · retreat organizers · community educators · anyone who has ever rented a room and hoped.

What you get

One .xlsx file, four tabs, instant download. Excel, Google Sheets, Apple Numbers, LibreOffice. No macros, no subscription. Sample event included so you see it working immediately.